Notice of General Meeting
Roehampton Students’ Union General Meeting
Date Tuesday 19 May 2026
Time 17:00
Venue Chapman Hall
Formal Notice
Notice is hereby given that a General Meeting of Roehampton Students’ Union will be held on Tuesday 19 May 2026 at 17:00 in Chapman Hall, University of Roehampton.
This notice is given in accordance with the Union’s Articles of Association, with not less than 14 Clear Days’ notice to every Member and to the auditors of the Union, as required under the Articles and the Companies Act 2006.
Members who are unable to attend in person are strongly encouraged to appoint a proxy.
Business to be Transacted
The sole item of business at the General Meeting will be the following special resolution to adopt new Articles of Association.
A special resolution requires not less than 75% of votes cast to be passed.
Proposed Special Resolution
“It is hereby resolved by way of special resolution of the members of Roehampton Students’ Union that:
(i) with effect from the later of 1 August 2026 or the date of approval by the University Council, the draft Articles of Association marked “A” be approved and adopted as the Articles of Association of the Students’ Union in substitution for all existing Articles; and
(ii) for the purposes of Article 29.1, the initial Bye-Laws in place at the Effective Date will be those approved beforehand by the Trustees.”
Advisory Referendum Result
Prior to this General Meeting, an advisory referendum was conducted during the Student Leadership Elections in March 2026.
79% voted in favour of adopting the proposed Articles of Association
The referendum result is advisory only and does not amend the Articles of Association by itself.
Your Right to Appoint a Proxy
Every Member is entitled to appoint another person, who does not have to be a Member of the Union, to attend, speak and vote at the General Meeting on their behalf.
You may appoint the Chair of the Meeting as your proxy if you wish. Proxy appointments count towards the quorum for the meeting.
Download Paper Form
Download, complete and return a paper proxy form by post or in person to the Union Helpdesk.
Download Proxy Form
Proxy Deadline
All proxy notices must be received by the Union no later than:
Friday 15 May 2026 at 17:00
Voting at the Meeting
The Chair intends to conduct voting by poll, rather than by show of hands.
Voting by poll ensures that all proxy votes are fully reflected in the result and that the outcome accurately represents all votes cast, whether in person or by proxy.
Quorum
~117 members required for the meeting to be validly held
Quorum is the greater of 80 persons, or 1% of the total eligible membership represented in person or by proxy.
Proxy votes count towards quorum.
Fallback Adjournment Date
If quorum is not achieved within 30 minutes of the scheduled start time, the meeting will be adjourned to Wednesday 27 May 2026 at 17:00 in Montefiore Hall.
Documents for the Meeting
Members are encouraged to review the proposed Articles and the Summary of Changes before attending the meeting or submitting a proxy.
Proposed Articles of Association
Document “A” — the draft Articles proposed for adoption.
View online
Summary of Key Changes
| Area |
Principal Changes |
Effect |
| Objects & Powers |
Objects unchanged. Powers modernised and rewritten for clarity. |
Simplifies trustee decision-making. |
| Membership |
Clearer rules for Student Members, opt-out, rights and disciplinary procedures. |
Improves compliance with Education Act 1994 requirements. |
| Student Voice & Democracy |
Operational democratic procedures moved to Bye-Laws. |
Allows democratic processes to be updated more flexibly. |
| General Meetings |
Hybrid and remote meetings expressly permitted. Quorum rules clarified. |
Enables modern and accessible participation. |
| Board Composition |
Up to 4 Sabbatical Officers, 4 Student Trustees and 4 External Trustees. |
Creates a clearer governance structure. |
| Bye-Laws |
Operational detail moved from Articles to Bye-Laws. |
Allows more responsive governance updates. |
View Summary of Changes
This resolution has been drafted by Bates Wells and is proposed by the Board of Trustees. If passed, the new Articles will take effect from 1 August 2026 or upon approval by University Council, whichever is later.