Candidate Hub

Are you interested in getting involved in this year's elections? Well, congratulations on taking your first step to become a full-time or part-time officer at Roehampton Students' Union. 

We know that putting yourself forward for this can be daunting, but it is an amazing opportunity to develop skills that will benefit you when you eventually leave university. 

Our team are on hand to support you the whole way and the information below will help to guide you on this journey. so, are you ready?


Key Dates

Below are the key dates you need to be aware of during the election period. 

  • February 4th, 10:00 - Nominations Open
  • March 3rd, 10:00 - Nominations Close
  • March 3rd, 17:00 - Candidate Briefing
  • March 10th, 17:00 - Candidate Question Time (CQT)
  • March 14th, 10:00 - Voting Opens
  • March 18th, 11:00 - Voting Closes
  • March 18th, from 17:00 - Results

Building Your Campaign

Now that you've submitted your nomination and your manifesto, it's time to start putting your campaign together. Campaigning is how you interact with voters (e.g. all the students of Roehampton) and how you convince them to vote for you!

We've seen some brilliant examples of campaigning in the past and everyone has a different style. Below we've put together some tips on how you can run a successful campaign.

Understanding Your Campaign - Your campaign should follow the five W's;

  • Who are you?
  • What are you running for?
  • Why should someone vote for you?
  • When can they do this?
  • Where can they do this?

Make a Poster/Leaflet - The best way to start is by designing a poster or leaflet that highlights your manifesto points, who you are and how people can vote for you. A good way to do this is through www.canva.com which has a host of ideas and free templates available to you. Be sure to check the rules and regulations around printed materials and campaign spending here.

Go Speak to Students - It may seem obvious, but just going up and speaking to people is a great way to get your name out there. Try not to interrupt people, but head over to introduce yourself to someone on their lunch break and ask if they'd be interested in hearing about your manifesto. Don't forget to give them one of your leaflets!

Make Use of YOUR Social Media - A great way of campaigning is to use your social media to let people know you're running and what you stand for. Don't create a new account as people who don't follow it won't see your amazing ideas. Use your own social media channels and tell people about your campaign. You can create great graphics using www.canva.com

Make a Campaign Video - Another great way of using social media is to make a campaign video. It doesn't have to be the next Avengers film! it just needs to be you speaking to the camera about the five W's we mentioned above!

Have a Catchy Slogan - An effective slogan is short and to the point! Don't overcomplicate it. 

'Can I Be Your Second Choice?' - We use SVT (Single Transferrable Voting). The truth is not everyone is going to vote for you. Some people may already be supporting their friends and you won't be able to change that. However, the benefit of SVT means that you can still potentially be their second choice. When speaking to someone, kindly ask that "if I'm not your first choice, please consider me for your second or third choice". The final count can change drastically as votes are redistributed to second and third choices.

Remember to Have Fun! - These elections are an opportunity for you to put yourself out there, try something new and push to enact real change at Roehampton, but don't forget to keep a smile on your face and have fun with your campaign! 

Want to upskill yourself? Take part in this online campaigning training by clicking this link.


Rules and Regulations

General Rules

  1. The RSU elections are subject to the law, University and RSU policies and by-laws. Candidates and their campaign teams must adhere to these.
  2. The election will be conducted in accordance with the election by-laws and the election Rules and Regulations. The Returning Officer’s interpretation of these is final.
  3. All Candidates should be enrolled as students at the University of Roehampton (and its partner college/institutions) at the close of nominations. All students who have withdrawn or been programme terminated are not eligible to run until any appeal has been upheld and student status has been regranted.
  4. All students have the right to vote independently and without pressure from candidates nor their campaign teams.
  5. All Students of the University of Roehampton (and its partner college/institutions) are eligible to vote if they are a student on the opening day of voting.
  6. Candidates and their campaign teams cannot vote on behalf of others. If a student needs help, they should ask a member of RSU staff.     
  7. All votes are cast online. Any electronic device which can be used to vote will be classed as a polling station. Candidates and their campaign teams must not interfere with any polling station and cannot give any of their own or hired devices to another student to vote with.
  8. The RSU and the University of Roehampton, including all recognised student clubs and societies, cannot endorse any candidate and serve solely to ensure the election is run freely and fairly.
  9. Candidate manifestos must include the name of the candidate, the position they are standing for, a photo of the candidate and be no longer than 500 words.
  10. All candidates must attend a candidate briefing before they are eligible to run. Any candidate unable to attend must let the Deputy Returning Officer know with a minimum of 24 hours’ notice by sending an email to elections@roehampton.ac.uk.
  11. The elections Rules and Regulations are decided by the elections committee. Candidates in breach of these Rules and Regulations are subject to penalties as decided by the elections committee. Such penalties can include but are not limited to, verbal warnings, written warnings, and disqualification from the election.
  12. Candidates may withdraw from the election at any point by informing the Deputy Returning Officer by sending an email to elections@roehampton.ac.uk.
  13. The elections committee reserves the right to postpone or stop the election at any time if they believe the election is not being conducted in a fair manner.
  14. Candidate Campaigning

  15. Campaigning is permitted online and on-campus from 5pm on Monday the 7th of March 2022. On-campus campaigning may be subject to change based on government and University COVID-19 restrictions.
  16. Candidates and their campaign team must not interfere with/remove/change other candidates’ promotional material, even if another candidate’s material is posted in breach of these guidelines. In such a case, candidates should notify the Elections Committee.
  17. All RSU and Library spaces must not be used to campaign in. This includes the RSU building, Hive Café, Union Bar, and the library, as well as RSU owned online and social media spaces.
  18. Candidates must obtain the permission of the owner or manager of any space such as walls, windows, pillars doors, before posting any campaign materials (this includes but is not necessarily limited to virtual spaces such as social media pages and groups, websites, and online forums).
  19. Candidates and their campaigners are permitted to post once per day, per Facebook group (or alternative online forum) that they have permission to access.
  20. Candidates and their campaign teams must not bribe, impersonate, or harass any student during the elections.
  21. Candidates must not attack other candidates in a derogatory or inflammatory manner in person, in writing, by illustration and online. Candidates are encouraged to engage in discussion and debate about ideas, views, and opinions and it is expected these are done in a constructive, respectful manner.
  22. Candidates are not permitted to campaign with other candidates in a team or share or appear in physical or virtual resources (such as posters, flyers, videos, and social media posts/pages/groups).
  23. Campaign materials can reference the RSU, University or Colleges but must not display their respective logos. Please use #Roelects
  24. Candidates or their campaign team are not permitted to dress up in any of the official college mascot costumes.
  25. Candidate Resources

  26. All candidates can access the candidate hub on the RSU election webpage, the contents of which will be outlined by the Elections Committee in the candidate briefing session.
  27. Candidates are not permitted to exceed the campaign expenditure limit of £30 for Full Time Officer candidates and £20 for Part-Time Officer candidates. *
  28. *Budget amount subject to change based on candidate numbers and the subsequent cost to RSU. The exact amount will be confirmed during the candidate briefing.
  29. Upon production of receipts candidates will receive up to 50% of their budget refunded to them by RSU. A simple budget and receipts must be emailed to the Deputy Returning Officer through elections@roehampton.ac.uk before the close of voting at 2pm on the 18th of March 2022
  30. Incumbent Officers

  31. Candidates who already hold an elected or appointed position within the RSU may not use union time, funds, resources, or official social media to enhance their own campaign or that of another candidate for the duration of the election period.
  32. Interpretations

  33. The Returning Officer is responsible for the final interpretation of these Rules and Regulations and final decisions sit with them.
  34. Environmental Guidance

  35. RSU holds values of being environmentally aware and we encourage all students to think of the environmental impact of their campaigning. If you have any questions about how to make your campaign more environmentally conscious, please contact the elections committee.
  36. If you have any questions about the language or clarification of these guidelines, please do not hesitate to contact elections@roehampton.ac.uk.

    Voting Process

  37. Voting will be done online at www.roehamptonstudent.com. Students will be presented with all elections they are eligible to vote in.
  38. All members of the Union may vote by putting their student ID into the website.
  39. Votes will be cast online, and all eligible voters will be able to access the voting system. Votes will be cast confidentially, and it is a secret ballot system.
  40. The votes will be counted by the ‘Alternative Transferable Vote’ system as defined by the Electoral Reform Society. This system will be explained online when students go and cast their vote and at the ballot stations.
  41. Re-open nominations (RON) shall be a candidate for all positions.
  42. The elections counts will be conducted through automated software using our membership system
  43. Complaints

  44. Any challenge or complaint concerning the administration and good conduct of the election shall be heard and determined by the Returning Officer within 48 hours (where possible) of a written complaint being lodged by any full member or the candidate or their nominee.
  45. Any complaint against the conduct or administration of the election shall be received in writing by the Elections Committee before the end of polling, using the complaints form link.
  46. If candidates wish to make a complaint about another candidate’s campaign, they must report this in writing to Deputy Returning Officer, using the complaints form link.
  47. Any candidate who has an appeal lodged against them will be notified at the earliest opportunity.
  48. You will have 24 hours to appeal any complaint in writing to the Elections Committee via elections@roehampton.ac.uk
  49. A challenge or complaint once the count has started shall only relate to the conduct of the count and shall be lodged with the Elections Committee who shall resolve the complaint within 24 hours of it being lodged.
  50. The Elections Committee will decide on the penalty (if any) of any candidate complaint, this can range from a verbal warning to disqualification from the election.
  51. Candidate Publicity, Budgets & Expenses

  52. Candidates are permitted to create their own publicity. The cost of printed publicity should be accounted for in candidate budgets. Candidate spending should not exceed £30 (for full-time officer candidates) or £20 (for part-time officer candidates).
  53. Candidates must submit an election budget form and receipts for any item they buy for their campaign. This should be submitted through the candidate expense request form no later than the end of voting (13:59 Friday 18th March 2022). We expect to see a simple list denoting the items purchased, the quantity and cost and we will use this information to monitor candidate spend. Candidates are eligible to claim 50% of their expenditure back at the close of voting.
  54. Pre-term Agreements

  55. A student wishing to stand for election to Sabbatical are required to meet with the CEO of the Students’ Union, at: elections@roehampton.ac.uk. Those wishing to stand in College President or College Deputy President are required to meet with their respective Head of College.
  56. This will be an informal chat about the role and to understand the expectations that the roles require.
  57. This will be an opportunity to ask questions, understand how the college supports and empowers student leaders.
  58. Meetings must be arranged in advance, and they must take place before Thursday 3rd March 2022 at 10:00am.
  59. As part of these meetings, students wishing to stand for election will enter into an agreement that signifies their understanding of the nature of the role, any pre-requisites, and expectations.
  60. Other Information

  61. Due to the COVID-19 pandemic, candidates may campaign in person, on campus but are expected to respect covid precautions i.e., wearing masks, keeping a safe distance from others, and taking regular lateral flow test whenever they attend campus.
  62. The Returning Officer and Deputy Returning Officer are responsible for final interpretation of the rules and procedures.
If you have any questions about or require clarification of these Rules and Regulations, please do not hesitate to contact elections@roehampton.ac.uk.