General Meeting notice

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On the 13th September 2018 ( 3:15pm in Duchesne 001) the RSU will be holding a General Meeting to review amendments to its Articles of Association.

The RSU is run by two main documents – the Articles and the Bye-Laws. The Articles are our official document to the general public, explaining our main rules and our legal standing. They are public documents on Companies House and the Charity Commission, two bodies who regulate us on behalf of the Government.

This meeting has been called by the RSU Trustee Board to look at these documents, proposing changes and asking students what they think of our proposals. The University also has to approve our Articles so we’ll also be asking for their input.

 

Notice:

Company Number: 07323081

Charity Number: 1139857

ROEHAMPTON STUDENTS' UNION (the “Company”)

NOTICE OF GENERAL MEETING

Notice is hereby given that a General Meeting of the Company will be held at Duchesne 001, Roehampton University, SW15 5PU on Thursday 13th September 2018 at 3.15pm to transact the following business:

Special Resolutions:

1.                 That the Articles of Association of the Company be deleted in their entirety and replaced by the Articles of Association in the form attached in substitution for all former articles of association.

Documents referred to in this Notice can be found at: www.roehamptonstudent.com (Proposed articles) (Current articles) (You can find all the information about the changes HERE)

By order of the Board
 

Matt Wall
Company Secretary
Dated 24 August 2018

Registered Office: Lawrence Building, Froebel College, Roehampton University, Roehampton Lane, Roehampton, London, SW15 5PJ

In accordance with s.324 of the Companies Act 2006 as a member of the Company you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting.

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Proxy information:
Notes to the proxy form:

1.                 As a member of the Company you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at a General Meeting of the Company. You can only appoint a proxy using the procedures set out in these notes.

2.                 Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.

3.                 A proxy does not need to be a member of the Company but must attend the Meeting to represent you. To appoint as a proxy a person other than the Chairman of the meeting, set out their full name and address above.

4.                 If you sign and return this proxy form with no name set out above, the Chairman of the meeting will be deemed your proxy.  Where you appoint as your proxy someone other than the Chairman, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions.

5.                 If you wish your proxy to speak on your behalf at the Meeting you will need to appoint your own choice of proxy (not the Chairman) and give your instructions directly to them.

6.                 If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.

7.                 To appoint a proxy using the proxy form, the form must be:

          ·         completed and signed;

          ·         sent or delivered to Roehampton Students’ Union, by hand or post to Lawrence Building Froebel College Roehampton University, Roehampton Lane, Roehampton, London, SW15 5PJ or by email to chuchu.nwagu@roehampton.ac.uk  and

         ·     received by the Company no later than 3.15pm on Thursday 13th September 2018.

8.                 Any power of attorney or any authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.

Changing proxy instructions

9.                 To change your proxy instructions simply submit a new proxy appointment using the method set out above. Note that the cut-off time for receipt of proxy appointments (see above) also applies in relation to amended instructions. Any amended proxy appointment received after the relevant cut-off time will be disregarded.

10.              If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.

Termination of proxy appointments

11.              In order to revoke a proxy instruction you will need to inform the Company by sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to Roehampton Students’ Union, Lawrence Building Froebel College Roehampton University, Roehampton Lane, Roehampton, London, SW15 5PJ.

12.              In either case, the revocation notice must be received by the Company no later than 3.15pm on Thursday 13th September 2018.

13.              If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.

14.              Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

To download the proxy form please click HERE



Have questions about GM? See the FAQ below.

What is a general meeting?

General Meeting (GM) is one of your chances to talk to the Students’ Union. As the Students’ Union is run by you (you elect us and decide what we do!) we use the General Meeting to gather as many of you as possible to collectively debate important issues and decide what we will act on together. All students are invited and encouraged to attend the General Meeting and anyone can submit a motion for change. A motion for change is something you feel passionately about what you want to see implemented into University life, or something about University life that you’d like altered.

We’re calling this General Meeting in order to discuss one point in particular: to amend our Articles of Association

What are the Articles? 
The Articles are our legal governing documents that we are proposing some changes to. By amending them, we can ensure change is able to be made as accessibly as possible, and they we’re following all legal guidelines in doing so.

 

How can I have my say?
While there are plenty of other ways to have your say throughout the year, thought our Ideas platform, becoming a programme rep, voting in the elections etc the General Meeting is for specific legal purposes so, why not start by attending this meeting? Even better, get involved in the meeting when it starts and let your opinion be made clear. That’s the aim of the General Meeting!

 

What if I can’t attend?
Don’t worry, if you can’t attend the meeting, you can still get stuck in with us. You can participate in the General Meeting and in the vote by nominating a student to vote on your behalf (a proxy). In order for this to happen, you must first fill in a short form which is available at Roehampton Students’ Union reception - or just send pop us a message on Facebook and we can send one over to you to fill in if you aren’t on campus.

 

Why should I go?
Aside from it being a great experience to get as involved in Uni life as you can, it’ll also benefit you a lot. Since it’s you lot, the students, who run our organisation, we need you to help us make crucial decisions - decisions that will be made in the General Meeting. So, if you attend the meeting, you can help us make those decisions and help us run our organisation the way you want us to. The General Meeting is also an opportunity for you to tell us about the issues that matter to you most and the issues that you want to see us work on most. We won’t know what is important to you unless you tell us, so take the opportunity to get your voice heard and that will guarantee that we’ll be aware of the issues close to your heart. That, in turn, will help us get to work on those issues as quickly and as effectively as possible. However, and this bit is oh so important:

We need a minimum of 80 students to be present to make ANY decisions.

This is just a rule that needs to be followed, so please make sure to bring all your friends and invite as many Roehampton students as possible!

 

Does going to a general meeting even matter?
Decisions made at a General Meeting can have a massive impact on your experience as a student at Roehampton, so make sure you come along, have your say and are kept up to date with what we are working on. Plus, you can raise any concerns or issues you with us, so going to a General Meeting definitely matters.


Do I need to bring anything?
The only thing you need to bring is yourself and your Student ID number. Easy peasy, right?

Where and when is the meeting?
It’s at  3.15pm on Thursday 13th in Duchesne 001

How long will the meeting last?
This particular meeting will only last around 15 minutes - that’s just half a Friends episode! So what have you got to lose? It’s a perfect to chance to get involved with the RSU and learn how we work, while also not taking up your entire day!

Come along, make a difference and spend some time with George, Chu, and Liam - they haven’t stopped going on about how much they’ve missed you all summer!

 

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