News Article

Roe Field Trip Photo Competition

Roe Trip Photo Competition


Objectives: To share the interesting and fun moments during field trips

Themes: Any (Creativity counts!)

Target Group: Participants of field trips organised by RSU


Terms and Conditions:

On submitting an entry form for Photo Competition (“the Competition”), the Contestants are deemed to have read, accepted and agreed to abide by the relevant rules of the Competition, including the Terms and Conditions, Image Upload Arrangement, Image File Requirements, Enrollment Procedures and any other rules and terms.

  1. Contestants are reminded not to damage or disturb the natural environment or wildlife, and to abide by all applicable laws and regulations in the venues.
  2. Contestant can use either camera or phone.
  3. Each contestant should fill in only one registration form for each entry. If there is more than one registration form submitted, the latest one shall prevail.
  4. Each contestant may submit a maximum of 2 entries.
  5. All photo entries must be taken during field trips.
  6. All entries submitted for this Competition will not be returned.


Format of Entries:

  1. Each contestant must submit digital files in JPEG or PNG format.
  2. All digital files must be 10 MB or smaller and must be at least 1,600 pixels wide (if a horizontal image) or 1,600 pixels tall (if a vertical image).
  3. Only minor burning, dodging, color correction and/or cropping is acceptable. Any changes to the original photograph not mentioned here, including digitally adding or removing anything, and changing the color of the photograph, are unacceptable.
  4. Watermarks are not acceptable.
  5. Each photo entries must be submitted with a title and caption with no more than 150 words in English.
  6. Please name your photo files according to the following format:

               First Name_Last Name_Image no.*

*image no. : 01 for the first entry; 02 for the second entry


Judging Criteria:

  • Creativity 50%
  • Overall Beauty 30%
  • Expression of Messages 20%


Announcement of Results:

Results of The Most Creative Award will be announced on RSU social media and website on 8 May 2023. The Winner of The Most Like Award will be voted during the Photo Exhibition.


Prizes and Awards:



The Most Creative Award (3 places)

Summer Ball Ticket x1 

The Most Like Award (1 place)


Copyright of Photo Entries:

1.       Contestants declare and warrant that the Entry are his/her original work. Contestants warrant and guarantee that they had not, have not and/or will not give the above license to any third party.

2.       By submitting an Entry in the Competition, Contestants have given an irrevocable perpetual non-exclusive license to RSU to use, edit, modify, reproduce, publish and/or disseminate the submitted Entry for any purposes, including but not limited to advertising and educational purposes by any means that RSU thinks fit, without prior notice or consent to the Contestants.

3.       Contestants warrant and guarantee that they are the sole owner of all copyrights of the Entry and to the best of their knowledge that no complaint or claim shall be arisen from any third party in respect of such Entry.

4.       Contestants declare the Entry does not:

a.       infringe or violate, or involving elements that infringe or violate applicable law and regulations, including but not limited to crimes, violence, obscenity, indecency, libel, defamation, privacy invasion, or threatening;

b.       infringe or violate any intellectual property rights, including but not limited to copyrights, patent, trademarks, trade names, trade secrets or other proprietary rights, held by any third party, regardless whether such rights are known to the Contestants;

c.       contain any confidential information of any third party;

d.       contain an individual or group of persons, who does not give consent to take such pictures;

e.       contain viruses, corrupted files, or other materials that may cause damage to another's computer; or

f.        advertise or otherwise solicits funds or sales of goods or services.

5.       If an Entry submitted by the Contestant infringes or violates any third party’s rights, including but not limited to intellectual property rights, and/or any legislation, law or regulation, RSU will not be responsible for any consequences.

6.       When RSU suffers from any claim or investigations conducted by any competent authorities, by reason of any right allegedly subsist in the Entry or infringement of the same, Contestant agrees to hold RSU harmless and to indemnify RSU in full for any direct or indirect loss and damage, economic loss, loss of reputation and/or any consequential loss and damage or otherwise, together with any expenses, costs and further loss and damage suffered and incurred by RSU as a result of such claims and investigations.


Personal Data:

1.       The personal data provided and collected will be used by RSU for one or more of the following purposes:

For creation, processing and maintenance of the Contestants’ enrollment records, the administration and monitoring of the Competition, publication, printing, exhibition, display, promotion, issue or other purposes as RSU deems appropriate in connection with the Entry submitted by the Contestant for the Competition.

2.       Contestants have the right to request access to and correction of your personal data.



RSU reserves the right in its sole and absolute discretion to disqualify or exclude any person from the Competition who:

a.       gives incorrect or incomplete personal information during enrollment and/or in the Competition;

b.       breaches the Regulations and Terms and Conditions;

c.       engages in any unlawful or other improper misconduct; or

d.       RSU reasonably believes to have committed any of the above.


Submission of Entries:

1. Complete the Entry Form online before 28th April 2023 BST 23:59, including

  • Images
  • Title in English
  • Description (Not more than 150 words in English)

2. Click here to submit the Entry Form

3. An email of entry form record would be sent to you upon completion of the form.


Deadline of Submission:

28th April 2023 BST 23:59 [Late submission will not be accepted]